Incoming Invoices: Upload receipts and DATEV export

• Upload receipts, Xentra automatically extracts supplier, amount, VAT, and date.
• Duplicate uploaded receipts are detected.
• Export for your tax advisor as a DATEV file, Excel, or CSV.
• There is no email inbox for receipts. Upload your receipts directly under Incoming Invoices.

Costs without receipt (for example a cleaner paid in cash): see Laufende Kosten ohne Beleg. The calculated commission receipts for Airbnb and Booking.com: see Portal-Rechnungen (CALC-).

DATEV export: enter Consultant number and Client number first

Xentra only generates a DATEV file once your Consultant number and Client number are stored. If they are missing, the export stops with a notification. You can enter them in the DATEV settings via the gear icon next to the export button in the booking list or under Incoming Invoices. There you also select the Chart of accounts (SKR03 or SKR04). You get the numbers from your tax advisor.

• If the export covers several financial years, you get one file per year, combined in a ZIP file.
• Xentra does not write a file with gaps: lines without a valid receipt date, lines that are not in euros, and negative amounts stop the export. The message tells you the affected lines.
• Receipt field 1 is the booking number. This way, the export from the booking list and the EÜR export from the financial analysis match each other.